Checklist 2020/21

Checklist for your wedding

18/6 months in advance

Set date and time for your wedding

Set budget for wedding

Contact minister or celebrant dependant on type of marriage

Research and book coordinator/planner if wanted

Research and book reception and ceremony venue

Contact photographers

Contact videographers

Start guest list

Choose people involved in wedding

Start mood boarding and talking about ideas around theme, colors etc

Go and attend a Dj Night or a band performance to work out if you want to book the musicians for your wedding

3/6 months

Contact DJ or musicians for quotes and book

Contact florist and discuss themes

Arrange transportation

Discuss Honeymoon

Shop for bridesmaids and best man apparel

Book and hire equipment – chairs table decorations if you are having a marquee or outside event

Arrange Cars if needed

Contact hair and beauty professional to trial

Arrange wedding rings

Order stationary

Plan order of ceremony and event

Set up gift registry

Brainstorm Hens and bucks day

Two Months

Send Invitations

Book hire apparel

Decide on Menu and drinks

Give notice of intent to marry if needed (government requirements)

Book accommodation for yourself and guests

Order cake

Plan photos with the photographer unless you are having reportage

Choose where bride and groom are getting ready

Remind groom to purchase bridesmaids gifts

Discuss final plans with the florist

Finalise the catering choices

Book hens and bucks

1 month

Confirm all arrangements

Set plan and seating if you are doing that

Ask speakers if they are doing speeches that they have them ready

Confirm guest numbers with caters and venue

Take dancing lessons if you are doing first dance

Have wedding rings engraved if needed

Contact appropriate authorities for name change

Choose first dance music

Tell MC about plan

2 Weeks

Final meeting with Photographer

Confirm rings and pick up

Collect dress

Confirm all remaining orders

1 Week

Collect all hire apparel

Write vows

Pack for honeymoon

1 day prior

Have your nails done

Pack bag

Go to bed early


It is easy to get carried away with your dreams, or want to get something booked as you are getting stressed already, or your family is interfering and so on. Just make sure there are no surprises after the venue manager tries to up sell to get your booking, don’t jump in headfirst. Ask all the right questions; see some examples below.

Ceremony Venue list:

Check venue is available on your chosen date

How many guests can be accommodated?

Can you bring in your own cater, flowers?

Can confetti be thrown?

Is it easily accessible by public transport?

Are there locations for photography?

Is it their only wedding on the day?

Does the interior or exterior work for your theme?

Ensure the venue reflects your needs, theme and personality.

Reception Check list:

Is the venue available on your chosen date?

Is there a dedicated wedding coordinator or events planner?

D o you actually like the menu they provide if you can’t have your own cater?

What is the maximum guest number?

Is there accommodation available?

If not, is there any accommodation available near by?

Is there a dance floor or an area for entertainment?

How much is the deposit and when is the full payment required?

Are there facilities for less mobile or people with disabilities?

If children are invited, are the facilities for them or a crèche?

Is there sufficient car parking arrangements?

What time does the wedding have to finish?

Don’t feel intimidated, the venues need your business, ask as many questions as you want! Take your own checklist!! If it does fit you needs don’t be sold into booking. After all you are committing to laying out a large amount of money for your dream day!

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